Post by Admin on Aug 29, 2016 16:23:50 GMT
HOSTING XB1 EVENTS - BEFORE YOU HOST
IMPORTANT: Requirements for any GCCC event
Formulate a plan
Create an Event Edition Topic (example)
TOPIC
TOPIC CONTENT
Create an Event Submission Topic (example)
Create an Event Review Topic (Optional) (example)
When the event finishes, add the best photo to this first message so it looks totally boss when people come back to find highlights.
IMPORTANT: Requirements for any GCCC event
- In order to host an event you need to be a lieutenant (or above), have a lieutenant (or above) co-host or be "sponsored" by a lieutenant (or above). posts should be regular, as should the event itself - failure to do this (or any of the below points) means the event can be pulled from the calendar on a 3 strikes and you're out policy.
- Modded jobs should be excluded from events (but can be played after).
- It is your responsibility to uphold the crew rules and make sure any banned members are excluded from events (banned player list)
- The forum post should contain the list of jobs played, a poll for the event and basic information about the event (host, how to join, how to submit jobs)
- Attendee lists should be produced after events, primarily so we can promote regular event attendees. Any host without help/ co-host will be dealt with less harshly for this though.
- (Ideally) Reviews should be produced to provide constructive feedback to creators as well as any streams so creators unable to attend can still benefit from their jobs being played.
Formulate a plan
- If you're a little unsure on the format of the event or any details ask for feedback in the XB1 chat section. This is also a good place to ask for a co-host, event hosting is a hands-on experience so the more help you can get the easier and more enjoyable you'll likely find it.
- Make sure there's space for your event within the XB1 Calendar.
- In order to get your event added to the XB1 calender contact the calendar admin listed within the XB1 Calendar page.
Create an Event Edition Topic (example)
TOPIC
- Event Title - Event Edition Number - Date & Time. Make sure you note the timezone, using your timezone or UTC (Coordinated Universal Time).
- Example: Event #1 - Tue April 7th, 10pm BST (UTC +1)
- Use the time converter to convert your time zone to UTC if you want.
TOPIC CONTENT
- Add a Poll to your topic with the job titles +/ creator (first button next to Subject text field). Best to set a maximum of votes (top 3 preferred). And a date when the poll closes (f.e. one week after the event took place)
- You could create some images and a banner to 'advertise' your event and include them to the topic.
- Add a countdown clock (find out how), or do it the old-fashioned way.
- Post a link to the Event Edition Topics by using Advanced Search: Open the Search tab at the top of this page, enter Event name in "What to search..." and "XB1 Events" board in "Where to search...", then copy the page link.
- Post a link to the Event Submission Topic (info below)
- Post a link to the Event Review Topic (info below)
- Post some info about the event
- Post your Event Tags.
- Post a list of the jobs that will be played in this event. Job Type (use smileys) - Job Name - Job Creator - Job Link
- Add a list of Event Attendees
- Credit the people that helped you set it up
- Add a list of previous Event Editions
- Add a link to the joining guide (what you're now reading) so people know how to join your event
Create an Event Submission Topic (example)
- You only have to create one submission topic for the event. Submissions should be flowing in there weekly.
- Create a topic in the XB1 Share section with title: Event Name - Submissions (f.e. Event Submissions) or [Event Criteria] Event Name - Submissions (f.e. [30 player races] Raceday Wednesday Submissions)
- Post a link to the Event Edition Topics by using Advanced Search: Open the Search tab at the top of this page, enter Event name in "What to search..." and "XB1 Events" board in "Where to search...", then copy the page link.
- Post a link to the Event Review Topic (info below)
- Post some info about the event, in particular the submission rules for the event.
- Post your Event Tags.
Create an Event Review Topic (Optional) (example)
- You only have to create one review topic for the event. Reviews will be posted after the event.
- Create a topic in the XB1 Review section with title: Event Name - Reviews (f.e. Killing Time Reviews)
- Post a link to the Event Edition Topics by using Advanced Search: Open the Search tab at the top of this page, enter Event name in "What to search..." and "XB1 Events" board in "Where to search...", then copy the page link.
- Post a link to the Event Submission Topic
- Post some info about the event
- Post your Event Tags.
When the event finishes, add the best photo to this first message so it looks totally boss when people come back to find highlights.
Links